What is an Invoice Template?
An invoice template is a pre-designed customizable template that contains all of the fields needed to invoice a customer such as business details, item descriptions, quantities, and pricing. It also has the terms and conditions which further outlines how to get paid as well as any specific due dates.
What should be included within an Invoice Template?
AI prompts should produce everything you need for an invoice template, but if it is missing anything you can prompt the AI to add important invoice details such as:
- Business name and contact information
- Client’s name and contact information
- Invoice date
- Invoice number
- Products or services as line items
- Taxes, subtotal, and total
- Due date
- Terms and conditions
Can AI Be Used to Create an Editable Invoice Template?
Yes! There are many tools including ChatGPT that can help create an invoice template based on a specific prompt. This is a great tool for someone who is unsure what their template should look like and what it should include for their business.
How to use AI to Create an Invoice Template (Step-by step)
- Open your preferred AI tool
- Write your prompt: “Create a professional invoice template for a lawyer”
- Review the output
- Request edit or make any adjustments needed such as “add tax fields”
- Copy and paste into your document editor
- Add any other additional design elements
- Save as PDF or preferred format
Using AI Prompts
Additionally, there are a variety of AI prompts that you can use to create Invoice Templates such as:
- “Create a professional invoice template for a lawyer”
- “Create a unique and colorful invoice template”
Tips for Writing Effective AI Prompts
You can further get the exact template that you need by specifying additional instructions.
- Be specific about the industry that you need the template for
- Specify the file format needed for the template
- Include as much detail as you can when it comes to currency and layout of the invoice template as it differs depending on the country
Limitations of Downloadable AI Invoice Templates
While using AI to create invoice templates can be very useful, it also has many drawbacks that are important to think about. WIth using AI as a tool for many applications, it sometimes does not always get it right the first time. Creating a template can actually turn out to be more time consuming.
Some drawbacks include:
- Exporting and storing templates manually
- No logic or calculations for totaling and dealing with taxes
- Not getting the exact design you had in mind
- Issues with uploading logo and signature designs
Why an AI Generated Templates Might Not be The Best Option
An AI generated invoice template might not always be the best option when it comes to generating a document quickly and accurately. While it may work for some people there can be various issues that arise centered mainly around lack of customization and inconsistent formatting.
There are better alternatives such as dedicated invoice template platforms that offer more reliable, faster, and professional results.
Press Invoice Home
Invoice Template Platform Advantages
Platforms built specifically for invoicing have an advantage over AI tools, as they offer pre-designed templates that include all the essential information needed for professional invoicing.
Some additional advantages include:
- Cloud based document storage
- Variety of download options
- Easy customization for logo, business info, and currency
- Time saving features including auto-numbering, calculating, and duplication
The biggest advantage is the ability to offer online payment gateways, which makes it so much easier for clients to pay the invoice directly. With AI generated invoice templates, you must figure out separately how to provide payment options for your customers.
Summary
AI tools can be a very quick and convenient way to create an editable invoice template. This is a great way to create an invoice quickly especially for those that are unfamiliar with what should be included on a template.
While AI-generated templates are fast and flexible, they come with many limitations that might make you choose a different option.
For business owners that invoice frequently and need a reliable tool that is made for creating a large volume of invoices with more professional designs, the better option would be to choose an invoice template platform.
AI is a great starting point, but for reliability and efficiency, there are still platforms and tools out there that are far superior despite the power of AI.
